Conference Presenter Policy
All submissions accepted for presentation at RESPECT (e.g., posters, lightning talks, etc) require registration and conference attendance by at least one of the authors to present the work.
No Show/Substitution
If, after registering, unforeseen circumstances prevent the presenter from attending and presenting, it is his/her/their responsibility to notify the conference program chairs regarding the situation as soon as possible. It would be most preferable to arrange for a substitute presenter.
Alternate Presentation Options (in order of preference)
(1) Co-author presents the poster or the talk
(2) Substitute Presenter to present the work or play your video and then manage your virtual presence during the Q&A (provide substitute presenter contact information to the program chairs)
(3) Pre-recorded video (add links to downloadable video presentation and slides to the program chairs)
Session Lengths:
In-person Posters: 40 minutes presentation time + poster up in the assigned room throughout the conference
Virtual Posters: 40 minutes presentation time
In-person Lightning Talks: 5 minutes talk time
Presenters will be given 2 min and 0 min warnings from the session chair.
Virtual Lightning Talks: 5 minutes talk time
In-person Poster Guidelines:
- Prepare a 3X4 poster. We will provide a tripod with a 36×48 inch foam poster board and tools for mounting. There will also be a high table provided to keep any supplementary artifacts or accompanying laptop.
- All posters should be set up no later than lunch on Monday and left up for the rest of the conference. Please allow adequate time to mount and set up your poster.
- A PDF of the printed poster along with a 1-minute teaser video should be posted on Whova. The teaser video can highlight 2-3 key ideas of your work and encourage conference participants to learn more by attending your session.
- Prepare a cover photo that will be displayed on the Whova that best represents the work you will be sharing.
- Throughout the creation of posters and cover photo, choose a high contrast color scheme that supports color blind readers
- Use more than color coding to communicate information
- Keep text brief
- Keep graphics simple and verbally describe images, animations, videos
- While preparing the teaser video, speak clearly, use a microphone, face the audience, and use common, understandable terms
- Post your poster materials on Whova right after you receive instructions
- Share your contact information
Virtual Poster Guidelines:
- Prepare 4-5 slides in the place of a single big poster.
- Upload the slides to the Artifact Center on Whova no later than Monday morning.
- A PDF of the slides can also be uploaded if that is better.
- Along with the slides, prepare a 1-minute teaser video and post it on Whova. The teaser video can highlight 2-3 key ideas of your work and encourage conference participants to learn more by attending your session.
- Prepare a cover photo that will be displayed on the Whova that best represents the work you will be sharing.
- Throughout the creation of posters and cover photo, choose a high contrast color scheme that supports color blind readers
- Use more than color coding to communicate information
- Keep text brief
- Keep graphics simple and verbally describe images, animations, videos
- While preparing the teaser video, speak clearly, use a microphone, face the audience, and use common, understandable terms
- Post your poster materials on Whova right after you receive instructions
- Share your contact information
In-person Lightning Talk Guidelines:
- Prepare no more than 5 slides to accompany your talk.
- A PDF of the slides along with a 1-minute teaser video should be posted on Whova. The teaser video can highlight 2-3 key ideas of your work and encourage conference participants to learn more by attending your session.
- Prepare a cover photo that will be displayed on the Whova that best represents the work you will be sharing.
- Throughout the creation of slides and cover photo, choose a high contrast color scheme that supports color blind readers
- Use more than color coding to communicate information
- Keep text brief
- Keep graphics simple and verbally describe images, animations, videos
- While preparing the teaser video, speak clearly, use a microphone, face the audience, and use common, understandable terms
- Post your materials on Whova right after you receive instructions
- Share your contact information
Virtual Lightning Talk Guidelines:
- Prepare no more than 5 slides to accompany your talk.
- Record your talk to be played during the session.
- A PDF of the slides along with a 1-minute teaser video should be posted on Whova. The teaser video can highlight 2-3 key ideas of your work and encourage conference participants to learn more by attending your session.
- Prepare a cover photo that will be displayed on the Whova that best represents the work you will be sharing.
- Throughout the creation of posters and cover photo, choose a high contrast color scheme that supports color blind readers
- Use more than color coding to communicate information
- Keep text brief
- Keep graphics simple and verbally describe images, animations, videos
- While preparing the teaser video, speak clearly, use a microphone, face the audience, and use common, understandable terms
- Post your materials on Whova right after you receive instructions
- Share your contact information
As presenters at RESPECT, show respect to others by:
- keeping to time limits,
- preparing accessible materials,
- listening to questions,
- repeating questions so the audience can hear.
Presenters are role models. As such, promote connections between attendees and engage with attendees on stage and off.